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Programme & transformation management

One plan for your ERP transformation, across business, IT and integrator

Large ERP transformations combine many projects, teams and vendors. Our programme managers bring structure, governance and an independent view, so every initiative contributes to the same business goals.

Plan a 30-minute callHow we work

Trusted by Saint-GobainNature’s PrideAertssen

0 escalations

Realistic cutover planning on a European SAP S/4HANA programme

Saint-Gobain

35% fewer deviations

From the global template after resetting ERP governance

Aertssen Group

5 phases, no big bang

From Navision to a future-proof landscape, in phased waves

Nature's Pride

What makes transformations hard

The bigger the programme, the more it depends on governance and alignment.

1

Projects pull in different directions

Workstreams optimise locally and dependencies are only discovered when they hurt.

2

The board loses sight

Progress reports are full of activity, but nobody can say whether the business case still holds.

3

Big-bang risk

Everything goes live at once, with no way back if one part is not ready.

What our programme managers take on

On SAP and Microsoft Dynamics programmes, greenfield or brownfield, on-site or remote.

  • Programme set-up: governance, steering committee and decision rules
  • Roadmap and phasing: waves instead of a big bang
  • As-is and to-be analysis and business process optimisation
  • Dependency and risk management across workstreams
  • Stakeholder management up to board level
  • Benefits tracking against the business case

Programme or project: what do you need?

Project managementProgramme management
DeliversOne defined resultA business goal, through several related projects
FocusScope, time, budget and qualityDependencies, priorities and benefits
Reports toThe project sponsorThe steering committee or board
You need it whenThe change is contained in one areaSeveral projects must land together

Not a system integrator. On your side of the table.

We represent your business during the transformation. We combine business and technical knowledge, so we can challenge your integrator on what is actually necessary.

A system integrator

  • Paid to deliver the system they sell
  • Scope and change requests drive their revenue
  • Technical view of your processes
  • Leaves after go-live

Optinus

  • Paid to deliver the outcome your business needs
  • Challenges every deviation and change request
  • Combines business and technical knowledge
  • Stays through hypercare and aftercare

How we work

Structure for transformations with many moving parts.

  1. Mobilise

    Governance, steering committee and decision rules from day one.

  2. Roadmap

    Phased waves instead of a big bang, with the dependencies made visible.

  3. Steer

    Risks, stakeholders and integrators managed against one plan.

  4. Realise

    Benefits tracked against the business case until they land.

How we can work together

Three ways to engage, depending on where your programme stands.

Option 1

Interim leadership

An Optinus programme, project or workstream manager joins your organisation for the duration of the programme.

Best for: Programmes that need senior leadership on the business side.

Option 2

Workstream delivery

We take ownership of a defined workstream, such as data migration, testing or cutover, with clear deliverables.

Best for: Specialist workstreams that need full focus.

Option 3

Assessment

A short, fixed-scope review of your programme or your readiness, with clear findings and recommendations.

Best for: An independent view before you make the next decision.

Results from recent programmes

Nature's PrideAgriculture & fresh produce

Designing and leading the HORIZON transformation

Nature's Pride outgrew Navision. Optinus designed and leads the HORIZON programme in five phases, with a 360-degree view on people, process, data and technology: standardise first, flexible only where Nature's Pride is unique.

  • 70 process steps captured, so vendors receive decision rules instead of open questions
  • 46 guiding principles validated against reality
  • Phased waves instead of a big bang

“Our flexibility is our strength. HORIZON makes it organised instead of person-dependent.”

Nature's Pride leadership team

Saint-GobainManufacturing & construction

Independent cutover lead for a European SAP S/4HANA programme

Saint-Gobain harmonised and standardised its European processes on SAP S/4HANA. As independent cutover lead, Optinus aligned the teams, challenged every deviation and created one clear narrative for go-live.

  • Realistic cutover planning with zero escalations
  • One shared truth between business and IT

“Everyone wants standard, until it gets personal.”

Saint-Gobain programme reflection

Aertssen GroupLogistics & infrastructure

Resetting governance to get an ERP programme moving again

Aertssen started an ERP modernisation to connect finance, HR and operations. An Optinus senior project manager restructured decision-making, introduced a business case for every deviation and moved the focus from silos to end-to-end processes.

  • 35% fewer deviations from the global template
  • Transparent decision-making and regained business trust
  • Restored rhythm and alignment between teams

The people you'll work with

Michael Ambroz

Michael Ambroz

Michael Ambroz is a dynamic and driven project manager, leading the way at optinus. With a passion for innovation and a keen eye for detail, he has successfully overseen the rollout of numerous implementations across the globe.

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Dave Beck

Dave Beck

Dave Beck is a guru in ERP solutions and his strategic vision allows him to deliver tailored solutions that address complex business needs effectively. His contributions are vital in driving successful ERP transformations and offering high-quality consulting services at optinus.

LinkedIn
Bas Kavsek

Bas Kavsek

Bas Kavsek is a highly skilled project manager with a strong background in supply chain, testing and cutover. Brings a wealth of expertise and knowledge to the table at optinus, complementing the team’s capabilities and further enhancing the company’s offerings.

LinkedIn

Frequently asked questions

What is the difference between programme and project management?

A project delivers one result. A programme steers several related projects towards one business goal and manages the dependencies and benefits between them.

Do you replace our own programme organisation?

No. We strengthen it: we lead where needed and make sure your own people keep ownership.

Do you work on-site or remote?

Both. On-site in the Netherlands and Belgium, and remote or offshore where it suits the programme.

Insights on program management

Programme managementHow do you handle program scope management?5 min readProgramme managementHow do you manage program dependencies?5 min readProgramme managementHow do you establish program communication channels?5 min read

Plan a 30-minute call

Tell us where your ERP programme stands. You get an honest, independent view on the risks and next steps.

  • No sales pitch
  • Talk to an experienced consultant, not a sales rep
  • Independent from SAP, Microsoft and integrators
Michael AmbrozMichael AmbrozYour contact at Optinus

Planning an ERP change? Talk it through with Michael in a 30-minute call.

Plan a callor call +31 6 28 47 68 06
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